Main points
- The state land act confirms the right of ownership to the plot and was issued until 2013; now this right is confirmed by an information certificate from the State Register of Real Property Rights to Real Estate.
- To obtain a copy of a lost or damaged state act, you must contact the territorial body of the State Geocadastre with the relevant documents, and the copy will be issued within 15 days.
How to renew a land deed / Photo Freepik
Loss or damage to a state land deed does not always mean a problem for the land owner. In some cases, the document does not need to be restored at all, but sometimes you will have to contact the relevant authorities.
What is a State Land Act and what are its functions?
Lawyer Inna Myroshnichenko told Channel 24 that a state act is a document issued by an authorized state body confirming ownership of a land plot. Such a document was issued by state bodies until 2013.
Since the beginning of 2013, ownership of land plots has been confirmed by an information certificate from the State Register of Real Property Rights.
Inna Myroshnichenko
Lawyer at the law firm “Maxim Boyarchukov and Partners”
So, if after receiving the state act on the land you registered the ownership right in the State Register of Real Rights to Real Estate (by contacting the Central Registration and Property Office or a notary), then you have nothing to worry about, the loss or damage of the state act will not affect you in any way, and you do not need to do anything to restore the act. To confirm the ownership right to the land, it will be enough to either print out a certificate from the Act yourself or contact the Central Registration and Property Office and receive such a certificate in paper form.
But the lawyer notes that if you did not apply for an act to register ownership and have lost or significantly damaged the state act, you will have to go through the procedure for obtaining a copy. Currently, the law does not provide for the issuance of a duplicate of a state act for land. A copy is issued to replace a damaged or lost state act, which fully reproduces the content of the original document.
What is needed to obtain a copy of a document?
Therefore, to obtain a copy of the act, you need to contact the territorial body of the State Geocadastre with an application for a copy of the state act on the land. The application must be accompanied by:
- passport and identification code of the owner of the plot;
- announcement of the loss of the document in the printed media at the location of the land plot, which must indicate the name of the document, its number and date of issue, in whose name it was issued, by which authority (except in cases of damage or spoilage of the document);
- if available – damaged document;
- if available – a photocopy of the state act in paper form (you can print any photo on which all the data is clearly visible).
Inna Myroshnichenko notes that the issuance of a copy of the act is carried out within 15 days.
Important! After receiving a copy of the state act, the lawyer advises you to still contact the Center for Administrative Services to register the ownership of the land plot in the State Register of Real Property Rights. And in the event of repeated loss or damage to the act, you will not need to receive a copy of it again.
How to sell a land plot in Ukraine that does not have a cadastral number?
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It is impossible to sell land without a cadastral number in Ukraine, as it is a unique identifier of a land plot, confirming its existence in the State Land Cadastre.
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To assign a cadastral number, it is necessary to order technical documentation, conduct a survey, submit documents to the State Geocadastre and obtain an extract from the State Land Cadastre.